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2023 Call for Abstracts

Home Annual Conference 2023 Call for Abstracts

Abstract Submission for the 2023 Annual Conference is now closed. 

AOSW GUIDELINES FOR SUBMITTING CONFERENCE ABSTRACTS

Presentations can be focused on research, innovative practice initiatives, novel intervention methods and/or techniques which elevate and highlight oncology social work. Reviewers will indicate expertise in either social work practice or research and review abstracts accordingly. Abstract submissions will be considered for pre/post-conference workshops, learning institutes, practice intensives, panel symposiums*, oral presentations, and poster presentations. We encourage early career oncology social workers to seek out mentorship in developing their abstract.

SOCIAL WORK PRACTICE ABSTRACTS

All presentations must be scholarly in nature. Presentations can be focused on innovative practice initiatives, novel intervention methods and/or techniques that elevate and highlight oncology social work. All abstract submissions will be blind-reviewed and scored by at least three reviewers. Reviewers will assign a score from 1-5 (1=poor, 5=outstanding) on each of the following areas:

  • The paper adds to the current oncology social work knowledge base
  • Authors clearly state practice objectives
  • Authors specify a clear and appropriate issue, population, and/or intervention of relevance to oncology social work practice
  • Authors describe implementation (policy changes, new practice techniques, use of instruments or measures, quality improvement, program operation, etc.) in a clear, high-quality manner
  • Authors propose appropriate conclusions and implications and/or future directions

 RESEARCH ABSTRACTS

All presentations must be scholarly in nature. All abstract submissions will be blind-reviewed and scored by at least three reviewers. Reviewers will assign a score from 1-5 (1=poor, 5=outstanding) on each of the following areas:The study adds to the current oncology social work knowledge base

  • Authors clearly state the study objectives, research questions and/or hypotheses
  • Authors specify a clear and appropriate methodology (study design, sampling strategy, data collection, measurement, and analysis)
  • Authors report results/findings for study objectives or research questions in a clear, high-quality manner
  • Authors propose appropriate conclusions and implications based on the study’s stated results/findings
  • This abstract presents completed or preliminary results/findings

SCHOLARLY REFERENCE REQUIREMENTS FOR PRACTICE AND RESEARCH ABSTRACTS

As a provider for social work continuing education by the Association for Social Work Boards (ASWB), we must ensure that our speakers meet the following scholarly reference requirements:

  1. Include all of the following in APA Format
    1. Author
    2. Title
    3. Place of publication
    4. Publisher
    5. Date of publication (or date retrieved from the web)
    6. Page number(s) for use with articles from magazines, journals, periodicals, newspapers, encyclopedias, or in anthologies.
  2. ACE standards require 50% of the reference list or 5 references (whichever is less) to be current (within 5 years of the course date).

 *Panel Symposium abstracts must be submitted individually along with a separate symposium abstract overview with its component speakers. Each abstract will be considered on its own merits. If all abstracts are accepted, the symposium will be accepted. Individual abstracts may be accepted even if the full panel symposium is not accepted.  

INFORMATION REGARDING ALL PRESENTATIONS

Based on the number of abstracts received, the Conference Committee will determine a minimum score for further review at the unblinded level. 

  1. AOSW reserves the right to re-classify the presentation type (pre/post-conference workshops, practice intensive, panel symposium, learning institute, paper, and poster) as part of the acceptance of the abstract.
  2. The Abstract Book and Conference Program will be made available to conference attendees via the AOSW website and the conference app. The abstract summary may be used in other AOSW promotional material. AOSW reserves the right to edit this summary.
  3. Submitters understand their abstract could be scheduled for any day of the official conference dates and agree to be available to present their submission, if selected, on the date assigned. We cannot accept requests for specific time/date for presentations.
  4. If abstract is accepted, submitter and all authors and presenters agree to obtain any required copyright approvals for any images or audio that may be used during the presentation.
  5. Presentations should be based on sound, scientific, evidence-based practice. All research referred to, reported, or used in CE activity in support of skill development, clinical social work practice, patient care recommendations, quality improvement and program development should conform to the generally accepted standard of design, data collection and analysis. Please note that the Research Committee will review research abstracts to ensure they are of sound scientific methodology.
  6. The content of each presentation will be reviewed for commercial bias and compliance with all accreditation guidelines.
  7. Presenters are required to pay the full meeting registration fee. Presenters are encouraged to apply for conference scholarships and awards.
  8. There is no honorarium or reimbursement of expenses to those selected to present a concurrent or poster session.
  9. Presenters are not permitted to reassign their session to another presenter or to change presentation content. The lead/secondary author is required to present a poster.
  10. AOSW will correspond with all authors listed in the abstract. 
  11. There is a limit of 2 abstract submissions per lead authors (e.g., You may be the second author on other abstract submissions.)
  12. Abstract selection decisions will be made by no later than March 1, 2023. All notifications will be sent via email to all authors.
  13. To protect the integrity of the process, AOSW will not release abstract selection decisions to third parties.

The AOSW Conference Committee reserves the right to select/reassign/invite additional abstracts and/or speakers based on the needs for subject content.

NAVIGATING THE ABSTRACT SYSTEM (NEW FOR 2023)

Abstract submissions are entered through the AOSW Portal; you must have an existing account or create one at https:/portal.aosw.org.

All items marked with a red asterisk (*) are required. 

To advance through the system, click on NEXT which will save your current session data. The system will only advance to the next page if all required questions (*) were answered.

To access a specific page, click on one of the circled page numbers at the top of the screen.

It is recommended to complete the submission in a single session.

Note: The SAVE AND RETURN LATER function has cause issues for some users. If you have saved a draft that does not appear in the Abstract Center, click Submit New Abstract and choose the same abstract type. The system should show you the saved draft.

Please contact [email protected] if there are questions with the system.

GUIDANCE IS AVAILABLE
Whether this is your first or 15th submission, a group of AOSW Fellows are ready to help. Anyone seeaosw-mentorship.pngking guidance with submitting their abstract will be matched with a mentor.  Email [email protected] to get started.



2023 CONFERENCE OBJECTIVES

Clinical Practice and Research
Highlight the available avenues for social workers to lead and engage in clinical practice and research design/methodologies and enhance visibility of oncology social workers at micro, mezzo, and macro levels in interdisciplinary settings (i.e. work with individuals, families, groups, organizations and communities).

Diversity
Demonstrate challenges and opportunities in the delivery of cancer care across the cancer continuum for all patients, families, care-providers, organizations and communities, with an emphasis on evidence-informed practice and outcomes related to: race, ethnicity, religion, culture, language, immigration status, Veteran status, physical or intellectual/developmental abilities, socioeconomic status, sexual identity, and gender identity and/or expression.

Ethics
Highlight and evaluate the impact of current or emerging ethical, moral, and legal challenges in oncology social work practice, education, and research.

Leadership
Explore innovative interventions that empower and engage oncology professionals by illustrating effective program implementation and/or dissemination that impacts outcomes across multiple stakeholders, in alignment with process, metrics, and quality assurance and improvement tools in an ever-changing healthcare system, across models of psychosocial and value-based care.

Innovation & Program Development
Explore innovative interventions that empower and engage oncology professionals by illustrating effective program implementation and/or dissemination that impacts outcomes across multiple stakeholders, in alignment with process, metrics, and quality assurance and improvement tools in an ever-changing healthcare system, across models of psychosocial and value-based care.

Advocacy & Health Policy
Highlight and demonstrate current and emerging practice-based advocacy, policy initiatives, models, and strategies for collaboration at the organizational, local, state, national, or international levels.

IMPORTANT TIPS
Abstract submissions were accepted until the deadline of December 19, 2022, at  11:59 p.m. ET. Submissions must have been complete and final by this deadline.

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