Exhibit & Sponsor Opportunities

Home Events & Education AOSW Virtual Meeting Support AOSW: Exhibit & Sponsor

Help AOSW advance its mission and vision.

AOSW has packages to fit your organization’s needs, each offering unique benefits. Choose from:
Download the Exhibitor & Sponsorship Prospectus
Download the Contract

Collaborating with AOSW brings your organization:
  • Targeted branding and advertising opportunities to our worldwide membership
  • Prominent recognition on the AOSW website and in printed materials
  • A unique opportunity to build awareness, reinforce your brand and showcase your organization
  • Access to AOSW professional activities through sessions, workshops and meetings
  • Connections with people who are actively looking for your expertise
Virtual Exhibit Hall Opportunities
 
Why Exhibit?
With our first ever Virtual Meeting in 2020, AOSW anticipates drawing more than 500 attendees from the oncology social work community. With our 2020 Virtual Meeting, we will reach oncology social workers from all over the world who would have normally been unable to travel to the AOSW Annual Conference. As an exhibitor, you will demonstrate your support of AOSW’s mission to your target audience. Your company will get the opportunity to create direct connections with professionals serving the needs of cancer patients, their families and caregivers. These are the type of people seeking your expertise.
 
Exhibitor Benefits
  • With our Whova App you can conveniently explore event participants’ SmartProfiles including their public information (e.g. affiliations, titles, professional backgrounds, social links, pictures, recent Tweets, etc.), and send out in-app messages to qualified leads, set up personal meetings, and exchange e-business cards through the app.
  • One complimentary, full conference registration per booth space (includes access to sessions)
  • Discounted registration rate for any additional exhibit representative
  • Complimentary, one-time use of our Virtual Meeting attendee mailing list (attendees opt in to be included email addresses are excluded per AOSW policy)
  • Your organization will be thanked for being an exhibitor before and after sessions.
  • All of the attendees will have access to the event app for 6 months after the event.
Our Virtual Exhibit Hall features:
  • Lead Retrieval
  • Promotional Videos
  • Exhibitor Coupons / Giveaways
  • Live Chat
  • Livestream
  • Marketing Content
  • Company Profiles
  • Online Raffles
Exhibit Booth Prices
  • For-Profit Exhibitor $750
  • Nonprofit Exhibitor $500
 
Virtual Meeting Partnerships & Sponsorships
With the WHOVA sponsor profile page, you can easily set up your company descriptions, photos, coupons. At the same time, sponsors can set up video presentations, by either attaching a livestream link or uploading videos. What’s more, sponsors can directly interact with attendees on the profile page with instant messages.
 
This direct engagement can give attendees a strong idea of the advantages of the company, as well as a positive relationship that can lead to potential business partners and recruitment opportunities. 
 
All Virtual Meeting partnership levels receive these benefits:
  • Acknowledgement on slide presentations between Virtual Meeting sessions
  • Inclusion of organization name on the AOSW website and acknowledgement of sponsorship
  • Complimentary, one-time use of the Virtual Meeting attendee mailing list
    (attendees opt in to be included; email addresses are excluded per AOSW policy)
  • Acknowledgement as a sponsor in AOSW social media channels
VIRTUAL MEETING PARTNERSHIP LEVELS
$50,000 | Legacy Partner
  • Inclusion in AOSW Supporting Partner Advisory Council (includes quarterly Council phone meeting with AOSW leadership)
  • Sponsored “push notifications” through AOSW conference app once a day during the conference
  • Option to collaborate with AOSW Board of Directors or committees to further develop research, clinical trials and access to care
  • Logo with hyperlink on AOSW Virtual Meeting website
  • Four Associate Level AOSW Memberships (non-voting)
  • Four targeted email messages throughout the year to AOSW membership to promote initiatives
  • Acknowledgement in all Virtual Meeting promotional materials as an AOSW Legacy Partner
  • Six full Virtual Meeting registrations
  • One Virtual exhibit booth at the AOSW Virtual Meeting
  • Two (2) Community Board Messages on our Virtual meeting App
$40,000 | Champion Partner
  • Logo with hyperlink on AOSW Virtual Meeting website
  • Three (3) Associate Level AOSW Memberships (non-voting)
  • Three (3) targeted email messages to AOSW membership to promote initiatives
  • Acknowledgement in all Virtual Meeting promotional materials as an AOSW Champion Partner
  • Five (5) full Virtual Meeting registrations
  • One Virtual exhibit booth at the AOSW Virtual Meeting
  • Two (2) Community Board Messages on our Virtual meeting App
$30,000 | Premier Partner
  • Logo with hyperlink on AOSW Virtual Meeting website
  • Two (2) Associate Level AOSW Memberships (non-voting)
  • Two (2) targeted email messages to AOSW membership to promote initiatives
  • Acknowledgement in all Virtual Meeting promotional materials as an AOSW Premier Partner
  • Four (4) full Virtual Meeting registrations
  • One Virtual exhibit booth at the AOSW Virtual Meeting
  • Two (2) Community Board Messages on our Virtual meeting App
$25,000 | Enduring Partner
  • Logo with hyperlink on AOSW Virtual Meeting website
  • Acknowledgement in all Virtual Meeting promotional materials as an AOSW Enduring Partner
  • Four (4) full Virtual Meeting registrations
  • Two (2) targeted email messages to AOSW membership to promote initiatives
  • One Virtual exhibit booth at the AOSW Virtual Meeting
  • Push Notifications - Reach all attendees once each day via the Virtual Meeting Mobile App.
  • Two (2) Community Board Messages on our Virtual meeting App
AOSW Virtual Meeting Marketing Opportunities
 
$5,000
Create a Coffee break / Meetup / Happy Hour
  • Create a natural way for your attendees to get to know what your company does. Share photos, exchange messages, and generate a buzz for your company. Up to 30pp
 $2,500
Arrange Virtual Workshops with Attendees
  • Host your own workshop for groups who might be interested in your product/service. You can answer any questions and gather leads while attendees get to know the product/service.
$1,500
Create a Discussion Topic
Create Social Group
  • Create an interesting conversation topic or start a social group where you can engage with attendees and drive traffic to your virtual booth
Sponsor In -App Game
  • Photo Contest and Caption Contest on the Whova app
 $1,000
Session Video Break
  • Your name and/or logo on display during sessions breaks
$750
Sponsor Ad Banners (limited availability)
  •  Whova will display the sponsor banners throughout the app, guaranteeing that every attendee will be familiar with your company.
  • Posted in 3 frequently used locations on the Virtual Mobile and Web App
Sponsored Broadcast Email
  • Send one message directly to AOSW’s 1,300 members. Message can be sent anytime during the calendar year.
$500
Push Notifications
  • Reach all attendees once each day via the Virtual Meeting Mobile App
Add poll/survey
  • Capture your audience's attention, collect instant feedback and get a quick headcount to make informed decisions. Effortlessly collect votes from everyone through the Whova app or with one click from an email.
Social media upgrade
  • Direct virtual meeting attendees to your virtual booth using social media! AOSW will mention your company as a featured exhibitor on Facebook and Twitter twice during meeting sessions. You will also get a mention on our WHOVA App Social wall
$300
Community Board Messages (Documents)
Upload PDF files (such as presentation slides, instructions, brochures, handouts, etc)  your attendees to access directly in the app - Up to two
 
For more information or to discuss a customized sponsorship package to meet your specific outreach objectives, contact Andrea Ward at [email protected]
 
 
AOSW Year-Round Opportunities
 
$10,000
Webinar Sponsor (full year of webinars)  
 
Your organization’s name and logo will appear prominently on all marketing and promotional materials and PowerPoint slides within each webinar for a full calendar year.
 
$5,000
AOSW Newsletter Sponsor          

Your organization’s name and logo appear on all six issues of AOSW E-newsletter mailed to all members.
 
$3,000
Special Interest Group (SIG) Sponsor / Industry Sponsored Educational Webinar*
AOSW Special Interest Groups (SIGs) provide a forum for members with common interests to network and explore specific topic areas in clinical care, research and public health, as well as to enable the exchange of ideas and the development of collaborative clinical or research projects. Sponsor an educational webinar in which your organization and the AOSW Education Director choose the content and speakers. Webinars are promoted by AOSW and include your organization’s name and logo.
 
For year-round opportunities, contact Jordan Burghardt at [email protected].
 
Virtual Meeting Hours
 
Wednesday - Friday 11:30 a.m. - 5:00 p.m., Saturday 11:30 a.m. - 4:30 p.m.
 
You should be available for livestream during these hours below:
Wednesday 1:00 - 1:15 p.m. and 2:15 - 2:30 p.m.
Thursday 1:00 - 1:30 p.m. and 3 - 3:30 p.m.
Friday 12:45 - 1:00 p.m.; 2-2:15 p.m. and 3:15 - 3:30 p.m.
Saturday 1:00 - 1:30 p.m. and 3:00 - 3:30 p.m.
 
Note: Exhibitors are not required to be available for livestream while attendees are in session.
 
AOSW Policies
AOSW reserves the right to review and approve all materials to be included in your virtual booth.
 
Payment
To reserve a Virtual Exhibit Booth, full payment must be received by August 4, 2020. If your contract/payment not received by August 4, 2020, your company will not be listed in our Exhibitors Directory.
 
Cancellation Policy
Exhibitors needing to cancel must notify AOSW Headquarters in writing. Cancellation refunds will be based on a case-by-case situation. AOSW will issue no refunds after August 4, 2020.
 
Sponsorship Benefits
All sponsorship benefits must be carried out in the current year (2020). No benefits may be carried over to the following year.